Important Information regarding payroll:

​

Payroll Schedule

• The payroll period covers the past two weeks and the pay schedule is every other week, Thursday or Friday. 

• Your logsheets/timesheets are due Monday of the payroll week, no exception. First payroll scheduled for 2025 is January 9th and 10th.​​

  • Your logsheets/timesheets MUST be in your GoogleDrive by end of the day on January 6th, 2025.​

• Any missing logsheets in the shared folder on the due date will be included in your next pay. 

 

​​Log Sheets

You MUST submit a daily log sheet on each day that you are working. Log sheets should contain the following:

• names of clients you saw that day and the codes that we will be using for insurance billing. 

• late cancellations or non-show patients. Late cancellation is less than 24 hours before their scheduled appointment.

• for Supervisors; include the name of clinicians that you were supervising that day.

 

Why is log sheet important?

1. We use it to pay you.

2. We use it to bill your client.

 

YOU ARE RESPONSIBLE FOR MAKING SURE YOUR LOG SHEETS ARE IN YOUR GOOGLE DRIVE.

​​

Few more notes about log sheets:

• Your log sheet file name must include your last name and date of service (i.e., Smith01012025 for January 1, 2025).

• Once we processed your log sheet, we will then move it to a payroll subfolder that we will create. Once we moved your log sheet, you SHOULD NOT edit the log sheet anymore.

• If you have correction/s or addition/s to a log sheet that we already moved/processed, you MUST let us know. We will give you directions at that point depending on what the circumstances are.

 

Please let us know if you have any question. We usually reply to emails within 24 hours unless it is urgent. 

​

PAYROLL FORMS

 

​After completing the Forms, securely upload them at:

https://ihastax.securefilepro.com/portal/#/login. (Watch short tutorial here)

​

New Employee Forms / Change of Information

Fill out the following forms if you are...​

- a new employee

- changing your name

- changing your tax filing status

- adding or removing a dependents

- electing additional federal withholding tax

- changing your address

- changing or adding a second bank account for direct deposit

​

Form W4 - Employee's Withholding Certificate

Direct Deposit Form

Form I-9 - Employment Eligibility Verification (new employees only)

or download the forms packet 

​

NOTE: Copies of your paystubs and W2 will be available via Workforce by Intuit. An invitation to create an account will be emailed to your personal email before your first paycheck. You will have 72 hours to activate the invitation. If you did not receive the email invitation and/or if your invitation expired, email admin@rxdxbilling.com.

​​​

***  Make sure to email admin@rxdxbilling.com to verify that we received your forms successfully. ***                                                                         

​

​​​

CONTACTS FOR HELP